for Knowledge Management and Visualisation
ADVISORY ARTICLE
By Dr. Dimitris N. Antoniadis
London, UK
Executive Summary
The PMO Memory Framework delivers a strategic approach to project governance and performance management by integrating real-time viz-boards, structured knowledge repositories, and advanced analytics into a single ecosystem. It enables senior leaders to make informed decisions by connecting standards, performance insights, and lessons learnt, ensuring continuous improvement and risk mitigation. By leveraging both tacit and explicit knowledge, the framework transforms fragmented data into actionable intelligence, driving efficiency, transparency, and alignment with organisational objectives. This model positions the PMO as a central hub for knowledge-driven decision-making and long-term value creation, thus creating and supporting the Centre of Excellence (CoE).
Introduction
The “PMO Memory” framework is designed to integrate Knowledge Management (KM) and Visualisation Boards (Viz-boards) within a Project Management Office (PMO). The framework’s purpose is to systematically capture, organise, visualise, and analyse project-related information.
The PMO Memory framework is structured around five core, interconnected zones: PMO Guidelines, Lessons Learnt (LL), Knowledge Management (KM), Directorate (or Company) Viz-boards, and Analytics. This structure creates a holistic ecosystem where foundational standards (Guidelines) inform project execution, which is monitored in near real-time (Viz-boards) and retrospectively captured (Lessons Learnt). This information is then consolidated within the Knowledge Management zone, which is further processed by the Analytics zone to generate high-level insights.
A key aspect of the framework is its detailed breakdown of the Knowledge Management zone, which segregates knowledge into Tacit and Explicit categories. Tacit knowledge is cultivated through collaborative platforms like forums, while Explicit knowledge is housed in structured repositories, frameworks, and learning hubs. The model emphasises dynamic information flows, including the use of data mining on reports and lessons learnt repositories to generate new insights, creating a continuous cycle of learning and improvement.
Detailed Analysis of the PMO Memory Framework
The PMO Memory framework offers a sophisticated, multi-layered approach to centralising and utilising a PMO’s intellectual assets. It integrates governance, real-time data, historical experience, and analytical processing into a single, cohesive system. Figures 1 & 2 illustrate this as a mind map, which is detailed below.
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How to cite this work: Antoniadis, D. N. (2026). PMO Memory Framework for Knowledge Management and Visualisation, advisory, PM World Journal, Vol. XIV, Issue XII, December. Available online at https://pmworldjournal.com/wp-content/uploads/2026/01/pmwj160-Jan2026-Antoniadis-PMO-Memory-Framework.pdf
About the Author
Dr. Dimitris N. Antoniadis
London, UK
Dr Dimitris N. Antoniadis PhD MSc BEng(1st) CEng FAPM FCMI MIMechE, based in UK, has 35+ years’ experience in Programme and Project Management positions, having covered project phases from concept to handover and operation / maintenance.
He is currently Director in the Programme, Project Management and PMO with DANTON PROGM, technical advisor to Novacept and has set up the BSc in Project Control that is currently delivered by the partnership between London Metropolitan College and the University of West London.
He has held Senior Management posts in major utilities, infrastructure and construction organisations delivering programmes of works ranging from £250M to £3.2Bn. As Head of Programme Management Office (PMO) he has set up and run the departments within challenging partnering environments, setting up all the processes from governance to reporting. He has also led / co-led major business transformation programmes for Client organisations in UK and abroad, integrating project management software tools with ERP systems.
He is the author of the book ‘Demystifying Project Control’; contributed chapters in books on complexity, leadership and other project management topics and has written a number of journal and conference papers. He has been a guest speaker at UK Universities as well as International conferences on various project management topics.
He was awarded the PhD, from Loughborough University, UK, on the subject of ‘Managing Complexity in Project Teams’, where he developed a framework for managing the effects of complexity on projects.
Parts of his work can be seen in www.danton-progm.co.uk
His book Demystifying Project Control can be purchased from: https://amzn.to/2Jm1Zeh
Dr. Antoniadis can be contacted at dnanton00@gmail.com
