SPONSORS

SPONSORS

What to do if you are behind schedule

 

ADVISORY ARTICLE

By Yury Shkoda

New York, USA

 


 

When you are managing a project, you do your best to complete it within budget and on schedule. However, sometimes things turn in a different direction and suddenly you realize that you are behind schedule. A project manager myself, I know that it’s not the best discovery and the first time it happens to you, you panic.

The thing is, it’s important to focus and remember that there are different strategies how a project manager can deal with this problem. Actually, there are two ways a project manager can compress the schedule: fast-tracking and crashing. Each of them has its advantages and disadvantages. The project manager has to assess the situation and choose what’s best for each particular case.

What I learned from my personal experience is that crashing should be used as a last resort, when other options have been considered first. Crashing is a technique when resources are added to the project. One of the biggest disadvantages of crashing is that it will have effect on costs. Obviously, if you involve additional people to finish the project, you will have additional costs. Also, additional team members will considerably increase the number of communication channels. Crashing may have unexpected change of events in case the new resources are not familiar with the subject. The additional resources might be over-qualified and this would lead to conflicts within the team.

Fast-tracking has its own flaws that must be taken into account when choosing the most appropriate compression technique for the project. This technique means performing the activities in parallel, when they were originally planned to be performed one after the other. It doesn’t involve any costs; however, it increases risks because activities now being performed in parallel may lead to rework or rearrangement of the project. And, reworking can lead to even more time loss.

Even though, as I said, I would first consider using fast-tracking, I can give you a real example of when crashing was a better option for my project.

More…

To read entire article, click here

 

How to cite this article: Shkoda, Y. (2020).  What to do if you are behind schedule, PM World Journal, Vol. IX, Issue II, February.  Available online at https://pmworldlibrary.net/wp-content/uploads/2020/01/pmwj90-Feb2020-Shkoda-what-to-do-if-behind-schedule-advisory.pdf 

 


 

About the Author

 


Yury Shkoda, PMP

New York, USA

 

 

Yury Shkoda is a PMP from New York. He is a certified teacher and a developer. He has a Bachelor’s degree in web engineering and has managed multiple projects in different industries. His most recent personal project is a website to prepare users for PMI’s PMP exam. It has multiple PMP sample questions for practice.

He can be contacted at  info.erudicat@gmail.com

For more information, go to https://www.erudicat.com/project-manager-about

 

 

What is PI Planning?

Challenges of Remote PI Planning

 

ADVISORY ARTICLE

By Ajay Shenoy

Bangalore, India

 


 

Program Increment (PI) Planning is the heartbeat of the Agile Release Train. Or, perhaps more accurately, it lays down the tracks for the train to make sure all the train cars go in the same direction. Large-scale SAFe development is a finely tuned machine that must be maintained.

Scaling Agile across teams helps organizations deliver larger, more complex outcomes by coordinating workstreams.

PI (Program Increment) Planning is the key event in encouraging true agile behavior in SAFe®.

It is a whole team event where the whole program – the set of smaller agile teams working closely together as a single team-of-teams – come together in a big room (hence it is often referred to as Big Room Planning) to agree a plan for the next 8 – 12 weeks. The goal of the event is to create alignment, encourage collaboration, enable self-organization, eliminate waste and exploit the synergy between the teams.

It is the beating heart of the agile release train and any SAFe® implementation.

Why is PI Planning Important?

Program Increment (PI) is one of the most critical part for successful PI delivery. If PI planning is not done properly due to any reason like insufficient backlog, or improper grooming, the whole PI will be chaotic and full of challenges.

Scaled Agile Framework (SAFe) helps development teams tackle the challenges of coordinating multiple teams, processes, and programs to deliver a unified product.

The Agile Release Train (ART) is the core of all the teams working together for a common goal. In very large enterprises, there may be two or more trains working together, and that is why every eight to 12 weeks the teams need to step back and make sure they are still working toward the business goals and the overall vision.

PI Planning is scheduled at the beginning of each Program Increment and after the Inspect & Adapt Iteration. Although some companies may start the PI Planning event with the Inspect & Adapt meeting, that is not the focus of this article. The outcomes of the Inspect & Adapt event should be a part of the content of the PI Planning going forward. These items become action items for the next Program Iteration.

Steps of PI Planning

PI Planning normally lasts for two days which involves many ceremonies. Complete two-day agenda is defined to include the following

More…

To read entire article, click here

 

How to cite this article: Shenoy, A. (2020).  What is PI Planning? Challenges of Remote PI Planning, PM World Journal, Vol. IX, Issue II, February.  Available online at https://pmworldlibrary.net/wp-content/uploads/2020/01/pmwj90-Feb2020-Shenoy-challenges-of-PI-planning-in-agile-advisory.pdf

 


 

About the Author

 


Ajay Shenoy

Bangalore, India

 

 

 
Ajay Shenoy, a certified Scrum Professional and Agile Coach, has been involved in Technology Solutioning since 2007. He started working as a Solution Engineer and slowly incorporated into a technical program manager. He is a Certified Scrum Professional and has good knowledge on Prince2, Agile, Lean, Scrum, Kanban and SAFe frameworks. Along with expertise in Project management, he has deep interest in Technology side. With these skills, Ajay can help people understand process as well as Agile. Ajay has a perfect blend of project management with technical skills and business acumen.

Ajay started his Agile journey in 2012, as part of engineering teams. He practiced scrum and other agile frameworks in delivering successful products within limited time frames. Ajay is proficient in Engineering practices such as Scrum, Lean Software development, and Kanban and has designed several solutions and market rollouts working with product/services companies. He believes in following key agile practices like Just In Time, Value Stream mapping, Refactoring, Improving lead and cycle time.

He single handedly built a group comprised of 700 employees with different skills/roles. He indulges in several meets/ conferences and sharing knowledge on public platforms like linkedIn with reference to Agile. Ajay has coached/trained several teams in different organizations; he was part of an agile team to improve an existing framework.

He has a Master’s degree in IT & Finance and is currently based out of Bangalore.

You can reach him on his email @ shenoyajay82@yahoo.com.

To view other works by this author, visit his author showcase in the PM World Library at https://pmworldlibrary.net/authors/ajay-shenoy/

 

 

How I learned to stop worrying and love risk

 

ADVISORY ARTICLE

By Sachin Melwani

United Kingdom

 


 

Let’s face it, the world is a more complicated and scary place nowadays. The very real possibility of terrorist attack – both physical and virtual – has increased, and with it comes different kinds of ‘what if’ questions that should be asked: For example what if a virus invades our computer system and corrupts the data held? A critical consideration in the analysis of the risks and their possible controls is the duration of the impact and how long could the interruption last or, more appropriately, how long can the company afford it to last?

Often IT Managers lack a framework to analyse a comprehensive business continuity plan which actually can work when required and actually adds value. The following seven-step contingency process can be used by a company to develop and maintain a viable contingency planning program for their IT systems:

  1. Develop the contingency planning policy statement
  2. Conduct the business impact analysis (BIA)
  3. Identify preventive controls
  4. Develop recovery strategies
  5. Develop an IT contingency plan
  6. Plan testing, training, and exercises
  7. Plan maintenance.

Of course that all sound’s very straight-forward but it is difficult to know how to start. An IT Manager can hold a workshop and create long list of risks and tackle these in an incoherent manner. A risk management framework should be developed in advance of this risk identification. The following types of impact/categories of damage can be used to identify the effects of disruption and loss exposure:

  • Financial
  • Customers and suppliers
  • Public relations/credibility/reputation
  • Legal
  • Regulatory requirements/considerations
  • Operations
  • Competitive position
  • Personnel

The effects of these disruptions could be felt in terms of:

  • Loss of assets: key personnel, physical assets, information assets and intangible assets.
  • Disruption to the continuity of the service and operations
  • Violation of law/regulations
  • Public perception

To measure the extent of the effect the loss exposure could be determined quantitatively or qualitatively as per Table 1.

More…

To read entire article, click here

 

How to cite this article: Melwani, S. (2020).  How I learned to stop worrying and love risk, PM World Journal, Vol. IX, Issue II, February.  Available online at https://pmworldlibrary.net/wp-content/uploads/2020/01/pmwj90-Feb2020-Melwani-how-i-learned-to-stop-worrying-and-love-risk.pdf

 


 

About the Author

 


Sachin Melwani

United Kingdom

 

 

Sachin Melwani gets problems solved through his ‘disruptive creativity’. Leveraging his strong knowledge of ERP transformation from the Client, Prime Integrator and Tier Supplier perspectives, through DADA he now aims to bring genuine innovation to the traditional consultancy model by offering a unique “Consultancy as a Subscription” service.

He has over eighteen years’ experience in multiple industry sectors across Europe, Africa and the Middle East, involving both management of projects and implementing enterprise-wide project control systems, that deliver authoritative and informed governance information to C-level management on P3M3, Earned Value Management & Project Planning methodologies.

As an AXELOS Consulting Partner, DADA helps companies on project controls setup, NEC4 contract administration, ERP systems integration (Ares PRISM, Deltek Cobra, Oracle, SAP), critical projects delivering to automating SharePoint business workflows.

DADA provides on-demand resourcing & flexible monthly plans to provides a unique, low-cost delivery model which combines both extra staffing and software tools. The advantage over a traditional consultancy is that DADA provides an economical and responsive way to support any project by offering a “Consulting Service at Contractor prices” through flexible monthly subscription packages.

Sachin can be contacted at sachin.melwani@big-dada.co.uk

Learn more about DADA at https://www.big-dada.co.uk/

 

 

Transformation Journey from Project based to product based Organization

The TD Journey

 

ADVISORY ARTICLE

By Waffa Karkukly, PhD and Ian Laliberte, MBA

Ontario, Canada

 


 

Abstract

In the first article of this series, we focused on the need for PMOs to become digital to stay valuable for their organization and continue to improve and adopt industry trends; and to be more equipped to support their organizations’ digital transformations. We explored the PMOs landscape today and what is expected of them to do and not do to transition to digital and how the internal readiness and external readiness preparation play an essential role in ensuring success in digitalize themselves and be ready for their organizations’ digital shift.

In this second article, we explored what it means to be a product-based and differentiate the areas of focus for a product based vs. a project-based organization.  Further, provided the required elements for a successful transformation and explained the details for each of these elements. Leveraging an organization transformation journey to illustrate the challenges and benefits from a product-based model, and explored what changes the new model needs to implement to ensure success, and what are the expected outcomes and measures.  Finally, the success of the new model relies on the orchestration of the various functions namely the EPMOs/PMOs after they are re-invented, as well as propose a new oversight function to be setup to support the product-based organization in the digital landscape.

In this third and final article, the authors will showcase a case study of TD Bank and their journey in achieving success in transforming from a project-based organization to a product-based. We will explore the steps that TD’s leadership has taken through multiyear planning, delivering, and sustaining each stage of their evolution. The case will feature the drivers to the change, the components that changed and the components that remained, the outcome as results, successes, and challenges.  The final objective of sharing TDs journey is to allow organizations and individuals involved in Digital transformation, Product based transformation, the sustainability of Agile, and improving DevOps to reflect on their journeys and be more prepared to respond to continuously evolving ways of work imposed by clients, internal stakeholders, and competition.

Key Words:  Journey, Platform, Smart Funding, Spend Envelops, Practice Leadership, Digital, DMO,

About the Case Organization

As a top 10 North American bank, TD aims to stand out from its peers by having a differentiated brand – anchored in our proven business model, and rooted in a desire to give our customers, communities and colleagues the confidence to thrive in a changing world. The strategy focused on:

  • Deliver consistent earnings growth, underpinned by a strong risk culture
  • Centre everything we do on our vision, purpose, and shared commitments
  • Shape the future of banking in the digital age

TD’s shared commitments

  • Think like a customer; provide legendary experiences and trusted advice
  • Act like an owner; lead with integrity to drive business results and contribute to communities
  • Execute with speed and impact; only take risks we can understand and manage
  • Innovate with purpose; simplify the way we work
  • Develop our colleagues; embrace diversity and respect one another

TD Bank Group has gradually phased in a new way of working transforming the organization to focus on products and customers vs. projects. As a result a new way of looking at product-based funding, resourcing, and governance to allow teams to continue delivery and allow business functions seeing work end-to-end.

More…

To read entire article, click here

 

How to cite this article: Karkukly, W. and Laliberte, I. (2020).  Transformation Journey from Project based to product based Organization.  The TD Journey, PM World Journal, Vol. IX, Issue II, February.  Available online at https://pmworldlibrary.net/wp-content/uploads/2020/01/pmwj90-Feb2020-Karkukly-Laliberte-from-projrect-to-product-based-organization-the-td-journey.pdf

 


 

About the Authors

 


Dr. Waffa Karkukly

Ontario, Canada

 

 

 

Dr. Waffa Karkukly, PhD, MIT, PMP, ACP, CMP has over 20 years’ experience in IT, and Project Management. Waffa has helped fortune 100, midsize, and small sized organizations improve their project management practices and PMO establishments through building scalable standards and proven solutions that improved their delivery process. She held many positions ranging from big 5 to small startups where she held the responsibility of managing IT strategy and operation; in her career progression she became head of PMO with titles ranging from director to VP, responsibilities ranging from $50 million to $1billion in Enterprise assets for global and international organizations.

Waffa is a strategist and change agent who had many organizations’ transformations in building agile organization culture and building CoE for IT organizations. Waffa teaches various beginners and advance project management and IT courses at various Ontario universities and colleges. She is a program and curriculum lead developer for variety of topics aligning education certificates with practical industry needs and trends.

Waffa holds a BSC in Information Systems from DePaul University, an MIT from Northwestern University, and a PhD from SKEMA School of Business. She is a Project Management Professional (PMP), Agile Certified Professional (ACP), and Change Management Practitioner (CMP) who is dedicated to improving the understanding and standards of project management practices especially in the Value proposition of Strategy execution via Portfolio Management and PMO.

Waffa is an active PMI member who has held various positions of Director of Communication for the PMOCoP and Regional communication coordinator for the PMOLIG. Waffa was one of the committee members that built the standards for PMI-OPM3. She is a volunteer and an Academic Reviewer for PMI’s academic paper proposals selection. She contributes often in project management publications and is a frequent speaker in project management chapters and forums.

 

 


Ian Laliberte

Ontario, Canada

 

 

Ian Laliberte, MBA, PMP, PRINCE2, is Vice President of Delivery Transformation, responsible for the TD’s strategy and transformation to ‘Agile Ways of working’. Ian joined TD in January 2014 as Vice President, Canadian Banking, Auto Finance and Wealth Management PMO and led the transformation of the project execution framework. In this role, he was responsible for managing the end-to-end delivery of the change portfolio for both business and technology initiatives.  From there, Ian then took on the role of Vice President of Delivery, Shared Services, where he was responsible for strategy, operating model and overall operations of IT for Canadian Banking and Wealth.

In over 20 years he has held senior positions leading business and IT transformation through turnaround, realignment and revitalization within international distribution, manufacturing, insurance (Life and GI) and banking industries.  Before joining TD, Ian held diverse Information technology, Project Management, and leadership roles at Canadian Bearings.  He has also held executive technology roles with Aviva Insurance, which included Change and IT Strategy, EPMO, Management Information & Analytics, and he has led Commercial Lines business transformation and the implementation of a business and operating model for Aviva’s Digital business.

Ian graduated from New York Institute of Technology with an MBA in Global Management. Ian’s leadership thinking has also been recognized as part of the top 50 thought-leaders in change excellence, and he has been published in 2014 Project Management Best Practices: Achieving Global Excellence – 3rd Ed (by Dr. Kerzner), collaborated in 2012 Managing the PMO Lifecycle, by Dr. Karkukly, and many other recent PMI article and publications on standards.

Waffa and Ian can be contacted at ask.ian.waffa@gmail.com

 

 

Risks, benefits and disadvantages

of different organization structures among contractors in the virtual teaming agreement environment

 

ADVISORY ARTICLE

By Stanimir N. Sotirov

Dublin, Ireland

 


 

            credit: pixabay 

ACE in Project Business Management [1]

Summary

The remote/virtual teams[2] become more and more popular workforce in the present time. Their part in the organization structure growing considerably over the last few years. This is also because of the increasing need for shared resources usage as well as the significant number of cross-corporate projects, different types of partnerships and outsourcing activities. To all this, we can add also the need for people with flexible work hours and different time zones.

To manage these teams is a big challenge. The presence in the team of members – cross countries, cross culture, cross time zones and mostly cross-organizations. Not to mention that this entire structure communicating virtually most of the time.

To have a successful management model, these teams need to be reviewed from the organization structure perspective. To look at the diversity of the teams, to point the possible issues and to define each person, each process and tools that can be used in the work process.

Looking closer to these issues and assignments, which are essential for the team performance, we need to define the followings:

  • Roles and responsibilities;
  • Communication;
  • Working, committed to the same goal;
  • Relationship management;
  • Objectives;

The challenges of performance can be various. From a single problem dealing and one-time decisions to a multiple project work environment with a complex issue and all this done by people who are never or just a few times met in “face-to-face”, sometimes even work in various organizations, managed via different online tools.

More…

To read entire article, click here

 

How to cite this article: Sotirov, S.N. (2020).  Risks, benefits and disadvantages of different organization structures among contractors in the virtual teaming agreement environment, PM World Journal, Vol. IX, Issue I, January.  Available online at https://pmworldlibrary.net/wp-content/uploads/2019/12/pmwj89-Jan2020-Sotirov-risks-benefits-different-organization-structures.pdf

 


 

About the Author

 


Stanimir Sotirov

Dublin, Ireland

 

 

 

 

Stanimir Sotirov, SFC™, ACE®, SSYB™, PMI® Member & Volunteer, is an Operations Director with more than ten years of experience supervising several teams in different countries. He can plan and maintain work schedules and update procedures and policies and has excellent organizational and managing abilities with critical thinking and key decision skills.  He can be contacted at stanimir@sotirov.cc

 

[1] This article is based on official Pilot Qualification Program “ACE – Approved Consultant/Educator for Project Business Management” by Oliver F. Lehmann, MSc., PMP (2019)

[2] remote/virtual team – a group of people who are not located in the same place and/or have different time zones and working hours and very often from a diverse culture.

 

 

 

The Added Value of Professional Development

 

ADVISORY ARTICLE

By Rami Kaibni
B.Eng , PfMP®, PMP®, PMI-(PBA®, RMP®, ACP®), CBAP®, AgilePM®, GPM-b™

Vancouver, BC, Canada

 


 

Over the past few years, I’ve heard so many different opinions, been through countless constructive debates and read so many different articles about what people think of professional development and certifications. Many do not see any added value in certifications while others have a totally different point of view, of which I am one of them.

The benefit is not in the certificate itself, but the journey to achieve the certificate and that, for me, is called Professional Development. We live in a rapidly evolving world where new information, methodologies, frameworks, ideas are spreading like fire in a wild bush so in my opinion, professional development, with or without a certificate, should be part of our commitment to the profession. It will help the individual grow on professional and personal levels; it will help that individual give back to the profession and help others grow as well.

A good example to relate to how the project management profession is evolving is looking at Medicine. Fifteen or Twenty years ago, most General Practitioners (GP’s) would diagnose and treat you for most cases without the need to refer you to a specialist unless it is really needed; but nowadays, you will find that the demand for specialists significantly increased with the complexity of diseases, changes in the human cells, changes in the environment and many other factors. The same goes for the Management field. In earlier days, there was no high demand for a portfolio or program manager, and a project manager could handle programs and portfolios. I am not saying that these days they can’t; of course they can, but with the increase in complexity and size of the portfolios, programs and projects, the demand for those specialities is increasing and in parallel the demand in other areas as well like stakeholder management and change management.

Some would argue that experience is what matters, but I beg to differ. Experience is important but knowledge is essential as well and the best recipe for success is a combination of both experience and knowledge. Knowledge can help you be creative, and experience can help you apply this creativity in real life.

Now that we’ve established the importance of Professional Development, let us think how to approach professional development from an Agile Mindset where practically, the candidate is the Agile Team (Customer, Scrum Master and Development Team all in one). As a customer or product owner, you’re looking at:

Step (1) – Value Maximizing, but what does this mean in this context? This simply means that the candidate has to inspect how and what type of professional development they can do in order to maximize and capitalize on their experience and portfolio within this competitive market. Yes, the Project Management world is a very competitive one.

What are the next steps?

More…

To read entire article, click here

 

How to cite this article: Kaibni, R. (2020).  The Added Value of Professional Development, PM World Journal, Vol. IX, Issue I, January.  Available online at https://pmworldlibrary.net/wp-content/uploads/2020/02/pmwj89-Jan2020-Kaibni-added-value-of-professional-development2.pdf

 


 

About the Author

 


Rami Kaibni
B.Eng , PfMP®, PMP®, PMI-(PBA®, RMP®, ACP®), CBAP®, AgilePM®, GPM-b™      

Senior Projects and Development Manager
Canada / Palestine

 

Rami Kaibni is a Career Coach, Agile Trainer and a certified Senior Portfolio and Project Management Professional holding a bachelor’s degree in Structural Engineering and over 15 years of professional experience in Professional Development / Career Coaching, Portfolio/Program/Project Management, Construction Management, and Business Development.

Besides holding multiple certifications in Project Management (PfMP®, PMP®, PMI-RMP®, PMI-ACP®, PMI-SP®, PgMD Pro®, AgilePM®, GPM-b™, PSM II, LSSBB) and Business (PMI-PBA®, CBAP®), Rami is also a member of many global organizations of which some are: Project Management Institute (PMI) and Green Project Management (GPM)  in the United States, International Institute of Business Analysis (IIBA) in Canada, PMO Global Alliance, Agile Business Consortium in the UK, and the International Association of Project Managers (IAPM) in Liechtenstein as their Senior Official for Vancouver/Canada and Jordan areas.

Over the course of his career, he worked with highly reputable organizations and clients both nationally and internationally and have been deployed on high profile projects across Asia including the Gulf Region, Middle East, Shanghai/China and currently in Vancouver, Canada.

RMK Coaching: https://www.rmkcoaching.com

LinkedIn: https://ca.linkedin.com/in/rami-kaibni

ProjectManagement.com: https://www.projectmanagement.com/profile/ramikaibni/

 

 

Multigenerational Project Management

 

ADVISORY ARTICLE

By Alfonso Bucero, PMP, PMI Fellow

Madrid, Spain

 


 

1. Introduction

The workplace is in a demographic transition today. Dealing with different generations and working well with all of them understanding each other is a must. Four overlapping generations (Baby boomers, Gen X, Gen Y, Gen Z) can be distinguished. What is normal and used daily for people from one generation, maybe not the same thing for people from another. Different habits, behaviors, and even different skills come up to the game.

That situation has become more and more challenging for project managers today. Depicting a picture of the current workplace, some facts like quick technology evolution, uncertainty and complexity increase; more and more changes arise, and the business world is becoming more competitive. Then project managers need to sharp and tune their skills in managing successful projects and adding value to their performing organizations.

The purpose of this article is to describe my point of view and experiences about multigenerational project management. As a frequent business traveler, consultant, teacher, author, and project practitioner, I had the opportunity to work with different generations and cultures over the years. Every project manager needs to understand all those generations and facilitate them working together to manage successful projects for the benefit of the organization. In this article, it is covered how to understand, compare, motivate different generations, how to be aware of our changing environment and which are the PM challenges in our century.

2. Understanding generations

Project managers need to understand people and influence them to get successful results. To do that they need to develop the ability to listen to people. Learning key lessons about listening usually takes time. Let us share an example with you:

One common thing shared among our professional colleagues is that when project professionals try to sell project services to customers, they talk too much but they listen very little to them. However, in many situations, people are not conscious of that. People listen to themselves and are blind because of their enthusiasm.

Project professionals cannot succeed with others by dumping information on them. To help or have a positive impact on people, it is necessary to learn how to listen to them. No human being would listen to your talk if he didn’t know it was his turn next. Too many people approach communication that way, they are too busy waiting for their turn to listen to others. The ability to skilfully listen is one key to gaining influence with others. There are some suggestions to be a better listener:

  1. Pay attention to the other people words when they are speaking instead of trying to answer their questions
  2. Write notes to remember what the other people said
  3. Then prepare your answer, count from 1 to 5
  4. Answer quietly

More…

To read entire article, click here

 

How to cite this article: Bucero, A. (2020).  Multigenerational Project Management, PM World Journal, Vol. IX, Issue I, January.  Available online at https://pmworldlibrary.net/wp-content/uploads/2019/12/pmwj89-Jan2020-Bucero-multigenerational-project-management.pdf

 


 

About the Author

 


Alfonso Bucero

Madrid, Spain

 

 

 

Alfonso Bucero, MSc, CPS, PMP, PMI-RMP, PfMP, PMI Fellow, is an International Correspondent and Contributing Editor for the PM World Journal in Madrid, Spain. Mr. Bucero is also founder and Managing Partner of BUCERO PM Consulting.  Alfonso was the founder, sponsor and president of the PMI Barcelona Chapter until April 2005, and belongs to PMI’s LIAG (Leadership Institute Advisory Group).  He was the past President of the PMI Madrid Spain Chapter, and then nominated as a PMI EMEA Region 8 Component Mentor. Now he is a member of the PMIEF Engagement Committee. Alfonso has a Computer Science Engineering degree from Universidad Politécnica in Madrid and is studying for his Ph.D. in Project Management. He has 32 years of practical experience and is actively engaged in advancing the PM profession in Spain and throughout Europe. He received the PMI Distinguished Contribution Award on October 9th, 2010, the PMI Fellow Award on October 22nd 2011 and the PMI Eric Jenett Excellence Award on October 28th, 2017.

Mr. Bucero can be contacted at alfonso.bucero@abucero.com.

To see other works by Alfonso Bucero, visit his author showcase in the PM World Library at https://pmworldlibrary.net/authors/alfonso-bucero/

 

 

Adding Value to Earned Value:

The PISA P (PI) Chart[1] for Monitoring Project Implementation

 

ADVISORY ARTICLE

By Dr Kenneth Smith

Hawaii, USA

 


 

This article is a companion-piece to a previous Journal article on Earned Value,[2] and introduces a new graphic for monitoring & reporting integrated project schedule and cost performance status.

Every pedestrian Project Manager knows there are nine (9) different combinations in which a project can be during implementation with respect to its work schedule and budget, four of which are good, four mixed (good & bad) and one bad; as depicted in the following chart:

But Project Management Professionals (PMP)® of PMI[3] and other organizations familiar with the Earned Value Methodology (EVM) know better!  Actually, thirteen (13) Schedule & Budget status combinations are possible.  Unless recognized the additional four can result in invalid cost performance assessments, reports, inappropriate recommendations, and executive management decisions which in turn trigger detrimental ‘vicious cycle’ actions that exacerbate the current situation.

These four (4) additional combination conditions are often unrecognized because rather than monitoring the budget and actual cost for the work performed – i.e. whether completed ahead or behind schedule — traditional financial management focuses its attention on the time-phased budget for accomplishing work.

If the project stays ‘on schedule’ during implementation, Figure 1 accurately depicts the situation.  However, in most other instances, the possibility of ‘False Positives’ or ‘False Negatives’ exists.  For instance, if project work is completed ahead of schedule, even if ‘on budget’ it will entail utilizing its budget earlier than scheduled.  Similarly, if project work is delayed, the likelihood is that the project should not yet have incurred the cost budgeted for its accomplishment.  These possibilities are depicted in Figure 2, below.

More…

To read entire article, click here

 

How to cite this article: Smith, K. (2019). Adding Value to Earned Value: The PISA P (PI) Chart for Monitoring Project Implementation, PM World Journal, Vol. VIII, Issue XI, December. Available online at https://pmworldlibrary.net/wp-content/uploads/2019/12/pmwj88-Dec2019-Smith-adding-value-to-earned-value.pdf

 


 

About the Author


Dr. Kenneth Smith

Honolulu, Hawaii

 

 

 

Dr. Kenneth F. Smith has been a project management consultant for ADB, the World Bank, and USAID for decades. He earned his DPA (Doctor of Public Administration) from the George Mason University (GMU) in Virginia and his MS from Massachusetts Institute of Technology/MIT (Systems Analysis Fellow, Center for Advanced Engineering Study). A long-time member of the Project Management Institute (PMI) and IPMA-USA, Dr. Smith is a Certified Project Management Professional (PMP®) and a member of the PMI®-Honolulu Chapter.

Ken is the author of Project Management PRAXIS: A Treasure Trove of Practical Innovations to Classic Tools and Techniques for Planning, Monitoring & Evaluating Projects, Programs and Portfolios for “Quick and Easy” application by Project Management Practitioners.  (Available from Amazon)

Dr. Smith can be contacted at kenfsmith@aol.com

 

[1] PISA PI: Project Implementation Status Altimeter   Performance Indicator Chart

[2] Smith, K. F. (2019). Understanding & Applying Earned Value: A ‘Quick & Easy’ Approach for Monitoring Project Implementation, PM World Journal, Vol. VIII, Issue V, June.

[3] The international Project Management Institute (PMI)®

 

 

The importance of adopting a loving attitude

towards stakeholders

 

ADVISORY ARTICLE

By Dr. Bruno Roque Cignacco

United Kingdom

 


 

In the business environment, love is commonly seen as a feeling totally alien to the cultures of most organisations. Some renowned authors have even observed that love could undermine important business variables or Key Performance Indicators (e.g., productivity, quality levels, competitiveness, efficiency, etc.). Most companies focus on improving these indicators, instead of centring on love. It is important to pinpoint that these indicators are always the result of the interactions of an organisation and its internal and external stakeholders.

Therefore, when a company adopts a loving attitude toward its stakeholders, these indicators tend to improve naturally. An organisation with a loving attitude develops continuous goodwill and mutually beneficial relationships with all its relevant stakeholders; this company is more likely to succeed in the business arena.

Stakeholders are individuals and organisations with an interest in the company; they can be external (e.g., suppliers, intermediaries, competitors, communities, media, government, etc.) or internal (management and the rest of the employees). All stakeholders have their distinctive objectives and agendas. A company which develops beneficial relationships with its stakeholders is more likely to be supported by them when needed. When a company acts in a considerate manner with stakeholders, they tend to respond in a reciprocal manner.

In order to strengthen its bonds with its stakeholders, an organisation should identify their distinct needs and expectations in order to cater for them in the most effective way. Some specific tools (e.g., meetings, open telephone lines, emails, surveys, focus groups, etc.) can be used to discover stakeholders’ specific interests. A company should always take into account stakeholders’ unique needs when it develops its strategies and makes relevant business decisions. When a company continually cares for its stakeholders, its public image tends to improve significantly.

When a company adopts a loving attitude, all its activities (e.g., buying, selling, developing, and launching new products, etc.) are based on the development of mutually beneficial relationships with internal and external stakeholders. Strong relationships with stakeholders are always a relevant source of power, which gives an organisation an edge in the marketplace.

More…

To read entire article, click here

 

How to cite this article: Cignacco, B.R. (2019).  The importance of adopting a loving attitude towards stakeholders, PM World Journal, Vol. VIII, Issue X, November. Available online at https://pmworldlibrary.net/wp-content/uploads/2019/11/pmwj87-Nov2019-Cignacco-importance-of-loving-attitude-toward-stakeholders.pdf

 


 

About the Author


Bruno Roque Cignacco, PhD

United Kingdom

 

 

 

Dr Bruno Roque Cignacco, PhD is an international business consultant, international speaker and business coach. For over 20 years, he has advised and trained hundreds of companies on international trade activities and international marketing. He is a university lecturer. He is a Senior Fellow of the Higher Education Academy (HEA – UK). He is also the author of business and personal development books published in different languages. His websites  are www.humanorientedenterprise.com and www.brunocignacco.com

 

 

Risk Management

A critical link in Project Success

 

ADVISORY ARTICLE

By Hareshchandra M. Thakur, PMP

Associate Vice President
Project Management, Energy Business
Wärtsilä India Pvt. Ltd.

Mumbai, India

 


 

ABSTRACT

Today, the global boundaries are fast diffusing and one cannot operate in isolation. Fast-paced changes brought about by the disruptive technologies have also contributed to the risks. The dynamic environment clubbed with the uncertainty in the global economy has forced us to look beyond the conventional methods to stay in control and prevent risks from adversely impacting the projects. We all need to accept the fact that the business activities today are no longer mutually exclusive but intertwined and interdependent. Above all, the activities and the tasks, we perform, are associated with higher risks than ever before.

The paper is based on the observations and discussions with the Project Managers (PMs) and other Stakeholders. It attempts to highlight the risks associated with the projects and aims to help the Project Management Fraternity to relate with these factors, generate higher awareness and enhance their success rate.  To promote better understanding by co-relating with the risks associated with the construction projects, the paper dwells with the major risks one encounters while setting up a Power Project. The basic objective of the paper is to help Project teams in staying focused and initiate timely corrective steps to prevent an adverse impact on the project.

Key Words:  Risks, Project Success, Stakeholders, Owners, Contractors, Project Teams

BACKGROUND

Organizations often have strong and high performing project teams delivering results and achieving project objectives. Such organizations have a success rate of over 95% and yet, failure of the one-off project completely sets-off these margins. This is intriguing and forces us to probe as to WHY the project failed and HOW do we prevent such project failure which not only nullifies the efforts by the other project teams but also erodes the profitability of the entire organization.

Most of the studies have pointed out that often, the project failure is not attributed to lack of competences and skills but relates to a lack of application of the Risk Management. We may have the best processes and plans in place, but at times, even the most experienced project team members tend to underrate the prudence of Risk Management. To add to the foes, the fast-paced technological innovations have created higher awareness and resulted in higher expectations and ever-changing taste of the stakeholders.

Accept the RISKS and be ready for the Rewards!!!

OBJECTIVE

Normal mindset associated with the word “Risk” is that we tend to look at the downside and 99% of the time, we usually perceive Risk as something dreadful, something bad is going to happen, dangerous etc. We need to remember that at times, the opportunities come disguised in the form of the risks.  Moreover, Storms are known to produce good sailors, here too risky projects are known to mold and shape the Project Managers as good professionals.

The Project teams are often driven by project pressures to complete the projects within the triple constraints of Cost, Quality & Time and the team members tend to overlook the associated risks during the project phases. Most pertinent questions which help us to reach the root cause of the project failure are enlisted below.

Based on our experience, although, we may have covered key Risks in the article below, the Risks highlighted below should serve as food for thought and is not a checklist. Also, as mentioned above, the overall aim is to help project teams to clearly identify the key factors and/or combination of the factors that lead to project failure. The factors can be broadly categorized into five areas –

More…

To read entire article, click here

 

How to cite this article: Thakur, H.M. (2019).  Risk Management – A critical link in Project Success, PM World Journal, Vol. VIII, Issue X, November. Available online at https://pmworldlibrary.net/wp-content/uploads/2019/11/pmwj87-Nov2019-Thakur-risk-management-a-critical-link-in-project-success.pdf

 


 

About the Author


Hareshchandra M Thakur

Mumbai, India

 

 

 

Hareshchandra M Thakur is a professional in the Power Sector with over 35 years’ experience in setting up of multiple Power Plants in Nuclear, Oil & Gas sectors in India and abroad. Presently, he is working as Associate Vice President, Project Management, Energy Business with Wartsila India Pvt. Ltd. Hareshchandra has held various positions in Financial Management and Project Management with Nuclear Power Corporation of India Ltd., Wartsila Finland Oy and Wartsila India Pvt. Ltd.

He has closely worked with cross functional and cross cultural teams and has vast international exposure in key areas – Project Management, Strategic Financial Management, Contract Management and Resource Management, Competence building, Formulation of Business Strategies and Establishing way of working for Indian & global projects. He is a Certified NLP Practitioner and has been visiting various Engineering and Management institutions as a guest lecturer. He has made presentations at IPMA World Congress at Helsinki, Istanbul & Crete and Global Symposiums on Project Management in New Delhi.

He holds a Bachelor’s degree in Electrical Engineering from College of Engineering, University of Poona and a Master’s degree in Financial Management from Jamnalal Bajaj Institute of Management, University of Mumbai. He obtained PMP Certification in April 2002. He lives in Mumbai, India and can be contacted at hareshthakur@yahoo.com.

 

 

%d bloggers like this: